#Gmail shortcuts settings update#
#Gmail shortcuts settings full#

If an email is counting on you, then its an Action. Now you can get on with the hard (and fun) work of getting down to Zero. gi – Back to Inbox (from reading an email).Handy Dandy Keyboard Shortcuts to Keep in Mind

I wish I could just demo my actual Inbox instead, I've loaded up this sample account with a couple dozen emails that need to be handled. Now you can start to actually deal with those hundreds of messages that are sitting in your Inbox either collecting dust, or pestering you and making you feel guilty every time you see them. Not to worry, this is where the fun begins! Well big fat lot of good this has done you, right?

#Gmail shortcuts settings full#

Now you should be looking at an Inbox full of messages and four empty panels on your right. Choose 'Right side of the inbox' for Extra Panels Positioning.

#Gmail shortcuts settings update#

Use the image below to update your settings

We need to tell Gmail which messages should go in these new Inboxes.

Go to the new 'Multiple Inboxes' tab that should appear to the far right!.

Go back to the settings cog and click Settings This will take you back out to your Inbox, but you aren't ready just yet.

You should have created four labels and should see the following.

Repeat that step to create labels for: Waiting On, Someday, Delegated.

Create a new label called Actions and click 'Create'.

Scroll down and click 'Create new label'.

Uncheck 'Social', 'Promotions', 'Updates', and 'Forums' if any are selected.

Under General, go ahead and turn Keyboard Shortcuts On.

Click the Settings cog in the upper right and select 'Settings'.

Follow the steps, or follow along with the video below: Your mileage may vary.Īlright, let's get those multiple inboxes created. This method is a variation of the one I first saw described by Andreas Klinger in a great post. He makes use of Gmails stars, bangs, and guillemets for labeling, but I prefer this route. Those are a hidden feature of Gmail and setting those up is the first thing we'll want to do. What's with those sections on the right? How did those get there? When you're all done, your Inbox will look something like this: More responsibility on you for the outcome than a 'Waiting On')

Delegated (something that you're responsible for following up to ensure it happened.

SomedayMaybe (you might do this, probably not, but get it out of here for now and you'll think about it again in a week or two).

But, when you have over 100 messages in your Inbox, that's usually what happens anyway.) There's nothing you can do about it yet, but you also don't want it to slip through the cracks. This is probably the sort of message that's taking up the majority of your Inbox space today.

Waiting On (something you don't want to forget about, but get it out of sight and out of mind for now.

We're going to use Gmail's labels to assign every email you receive to one of the following categories: You don't need to dive in on his books or talks to get going, we'll cover the basic foundations along the way. The method I'll demonstrate makes use of GTD or ' Getting Things Done' by David Allen. If you're stuck with Outlook at work, I am so, so sorry. I haven't used a mail client in years and I don't miss it one bit. If you're still rolling with Sparrow or in love with Postbox, I probably won't convince you to change but it's worth considering the switch. The steps I'll demo below make use of Gmail's web client, and it's the same process I helped my wife implement to get her Inbox down from many thousands to the magical and totally achievable Inbox Zero. If you have hundreds or thousands of messages just hanging out in your Inbox, I've got good news for you: